Executive Assistant - TuRC MCO

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Job Description

Job Purpose:

Serves as the primary point of contact for internal and external constituencies on all matters pertaining to TURC MCO. Serves as a liaison to the management/leadership teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Dimention:

Geographic Scope: TuRC MCO (Turkiye, Russia, Kazakhistan, Belarus)

Accountabilities:

Executive Assistant to MCO Head:

• Manage a broad variety of administrative tasks for the MCO Head including an extremely active calendar of appointments, annual budget, completing monthly expense reconciliation; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas for travel-related meetings

• Plan, coordinate and ensure the MCO head schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the MCO Head time and office

• Provide a bridge for smooth communication between the Country Heads, MCO Head, GEM HQ, GPD and Global Stakeholders and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Work closely and effectively with the Leadership Team and their Assistants to keep them well informed of upcoming commitments and responsibilities and follow up appropriately. Act as a "barometer” having a sense for the issues taking place in the environment and keep the MCO head updated.

• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on-going projects to successful completion, often with deadline pressures

• Aid and support key tasks such as leadership team member onboarding, annual calendar planning and staff communication.

• Records comprehensive meeting minutes, distribute and follow-up on action items within set timelines.

• Support event Planning & Meeting management for TURC (Meetings with GEM, GPD and other Global Stakeholders, Cycle meeting, Town Hall, Team building activities, Launches, Training) administrative operations.

• Built an efficient, proactive, compliant, and agile administrative team that is well appreciated by the organization.

General Office Management

• Organize office operations, procedures and management of staff to ensure an exceptional working facilities for General management of TURC MCO.

• Maintaining and improving his (her) qualification to efficiently perform his (her) duties, receiving training organized by the Company;

• Going on business trips to perform his (her) duties and to participate in events organized by the Company;

• Compliance with standards and rules established by internal regulations of the Company (orders, decrees, instructions, guidelines, etc.);

• Performance of any other duties within the framework of his (her) competence not conflicting with this job description.

Critical functional knowledge

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal and communication skills and the ability to build relationships with stakeholders, including staff, leadership members, external partners and distributors.

• Expert level written and verbal communication skills.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Managing a complex and high-pressure environment;

• Maintaining strong relations and high customer services approach at all times

• Knowledge of document management rules;

• Experience of event organization;

• Professional competences: information analysis, process management, relations development, authority and persuasiveness, result orientation.

Required Qualifications:

• Education: Bachelors Degree

• 10 years of relevant experience supporting GM level executives

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).

• Languages: English (Advanced), Turkish.

Locations

Istanbul, Turkey

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time