Executive Coordinator, Global Medical

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Job Description

Key Responsibilities:

• Oversee and manage the Global Medical administrative support model, aligning tasks and resources with the support model defined by the Chief of Staff office. Act as the primary point of contact for coordination and resolution of administrative priorities within the department.
• Lead a team of administrative assistants, ensuring efficient delegation and high-quality support for the organization’s leaders.
• Fostering professional growth and guide administrative assistants in best practices for administrative excellence.
• Implement and refine processes to improve the overall effectiveness and collaboration of the administrative support team.
• Prepare and deliver reports or updates on administrative support operations to senior leadership and the Chief of Staff office.
• Schedules meetings, calls, and other interactions based on the priorities of the leaders and/or business unit. Proactively identifies and addresses conflicts.
• Takes a proactive approach to work product and develops this competency within the administrative assistant organization.
• Provides general administrative and logistical support for meetings, events, and special projects for multiple groups across the business unit
• Supports space planning management/tracking, communications, and employee experience initiatives as directed by Chief of Staff, and other leaders.
• Arranges travel; completes expense reports in a timely manner
• Creates, prepares, and maintains documents and correspondence, including emails, reports, presentations, master business unit calendar, and procurement requests.
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources
• Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data. Maintains relevant SharePoint sites.
• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.
• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.
• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrates confidentiality in execution of all responsibilities.
• Performs other duties as required.

Takeda Compensation and Benefits Summary

For Location:

USA - MA - Cambridge - Kendall Square - 500

U.S. Hourly Wage Range:

$34.28 - $53.89

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

USA - MA - Cambridge - Kendall Square - 500

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.