Payroll Operations Manager - US & Canada

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

Payroll Operations Manager US & Canada

Exton, PA

Takeda Business Services (TBS) is a newly formed function within Takeda with the objective of enabling Takeda’s business strategy, delivering simplification and cost reduction, improving service and providing a transformation engine for continuous improvement for Takeda. ‘Continuously innovating and transforming our business to be simpler and more cost competitive, enhancing our employees’ experience’ is our overarching vision with a goal of ‘Building a Healthy Business’, helping focus us on delivering value for Takeda.

The Payroll Operations Manager will be responsible for managing all aspects of payroll operations, ensuring accuracy, efficiency, and compliance with relevant regulations. This individual will lead a team of payroll professionals, develop and implement payroll policies and procedures, and collaborate with internal stakeholders to streamline processes and drive continuous improvement.

OBJECTIVES/PURPOSE

Key objectives include:

• Payroll Operations Lead has primary responsibility for all aspects of payroll operations processing, including ADP payroll BAU process deployment to ensure consistent focus and involvement in driving efficiencies and process improvements.
• Directs the actions of the payroll operations team members and is responsible for all tasks necessary to accomplish company objectives:
• Shares knowledge and information through regular communications and facilitation within the Takeda Payroll Team
• Position requires minimal direction on strategic payroll issues

ACCOUNTABILITIES

• Ensures accurate and timely payroll processing for all Takeda employees, based on salary / payment information provided, for the US, PR and Canadian payrolls, for multiple legal entities.
• Monitors payroll Equity transactions, Domestic and International relocation reporting, and assignee mobility payments and reporting to ensure accurate payment and recording for expat and inpat population.
• Manages operations and service delivery to ensure the most effective services are being provided
• Maintains internal controls relating to payroll practices and records and monitor these on a continuing basis
• Develop, implement and update payroll procedures necessary to comply with Takeda corporate policies and governmental agency regulations
• Conceives and implements process enhancements to increase efficiency and satisfaction with payroll services
• Coordinates with other departments within the People Solutions team - including Compensation & Benefits, Equity, Mobility, Employee Life Cycle Management and People Resources Hub, working with all HR functions to ensure delivery of quality services and resolve operational problems
• Participates in cross-departmental and corporate groups designed to implement or improve payroll programs and services.
• Manages current resources to identify and develop solutions to complex payroll related issues
• Lead and manage the payroll operations department, including hiring, training, and perfomance management of payroll staff
• Stay informed about changes in payroll laws, regulations, and industry best practices, and ensure compliance with federal, state, and local tax laws
• Manage relationships with payroll service providers and other external partners
• Monitor payroll processes and systems for efficiency and effectiveness, identify areas for improvement, and implement solutions to streamline operations
• Prepare and analyze payroll reports, metrics, and KPIs to monitor performance and identify trends
• Handle special payroll projects and initiatives as assigned. 

CORE ELEMENTS RELATED TO THIS ROLE

• Strong leadership and management skills with proven ability to motivate and develop highly performing teams.
• Strategic mindset and the ability to deliver change management successfully.
• Excellent communication and interpersonal skills
• Application of technology & automation
• Effective Influencing Skills and A Well-Developed Communicator at all levels of Business

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Extensive US payroll experience processing multi-state payrolls with knowledge of US, PR and Canadian payroll rules and regulations.
• 10+ years of experience in full-cycle payroll processing required, with in depth knowledge and application of payroll principles, concepts and industry practices and standards.
• Experience working with ADP payroll systems, Workday HCM and UKG Dimension Time-keeping systems preferred.
• Excellent written & verbal communication and organizational skills; can deliver appropriate details to the audience.

Leadership

• Excellent leadership skills: proven ability to collaborate with others and drive results in a team and project focused environment.

Decision-making and Autonomy

• Established ability to solve problems while incorporating best practices, metrics and sustainable processes.
• A clear, fast thinker and problem solver able to translate business needs into pragmatic solutions and implement them

Interaction

• An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the payroll process stakeholders

Innovation

• Engages with the business to understand current requirements, to anticipate future business needs and to challenge the current ways of working to provide new and innovative solutions.
• Applies digital environment knowledge to create better solutions and insights.
• Optimize processes and drives improvements.
• Drives simplification significantly impacts metrics, costs and end user experience.

Complexity

• Able to work effectively in a multi-functional, multi-cultural environment, open to change and embrace the challenges that arise in a fast-moving environment.
• The ability to handle the ambiguity and complexity that arises; following practices and procedures and seeking clarity at all times
• Experience working with ADP payroll systems, Workday HCM and UKG Dimension Time-keeping systems preferred.
• Excellent written & verbal communication and organizational skills; can deliver appropriate details to the audience.

Leadership

• Excellent leadership skills: proven ability to collaborate with others and drive results in a team and project focused environment.

Decision-making and Autonomy

• Established ability to solve problems while incorporating best practices, metrics and sustainable processes.
• A clear, fast thinker and problem solver able to translate business needs into pragmatic solutions and implement them

Interaction

• An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the payroll process stakeholders

Innovation

• Engages with the business to understand current requirements, to anticipate future business needs and to challenge the current ways of working to provide new and innovative solutions.
• Applies digital environment knowledge to create better solutions and insights.
• Optimize processes and drives improvements.
• Drives simplification significantly impacts metrics, costs and end user experience.

Complexity

• Able to work effectively in a multi-functional, multi-cultural environment, open to change and embrace the challenges that arise in a fast-moving environment.
• The ability to handle the ambiguity and complexity that arises; following practices and procedures and seeking clarity at all times

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor’s Degree or equivalent experience required; 7+ years of experience in payroll in a supervisory or manager role.
• Certified Payroll Professional (CPP) preferred, but not required
• Skills in process analysis, assessment and improvement as well as creating a team environment where continuous improvement is encouraged

WHAT TAKEDA CAN OFFER YOU:

• 401(k) with company match and Annual Retirement Contribution Plan

• Tuition reimbursement Company match of charitable contributions

• Health & Wellness programs including onsite flu shots and health screenings

• Generous time off for vacation and the option to purchase additional vacation days

• Community Outreach Programs

Empowering Our People to Shine Discover more at takedajobs.com

No Phone Calls or Recruiters Please.

This job posting exclude Colorado applicants.

#LI-Hybrid

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Exton, PA

U.S. Base Salary Range:

$111,800.00 - $175,670.00

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Exton, PA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

Yes