Business Support Coordinator

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

The Takeda Business Solutions (TBS) vision is to build and deliver simple and innovative solutions for Takeda. We aspire to be best in class, agile at scale, develop next generation capability and create value, with the patient being at the heart of everything we do. The Team Assistant will be an important part of this team, and should be energized by this vision. 

This position represents a unique opportunity to contribute to Takeda’s leadership team by delivering seamless and strategic executive-level support. If you are a highly skilled, proactive, and dependable professional with the ability to excel in a dynamic, globally integrated environment, we encourage you to apply. Hybrid work model tailored to the requirements of the position 3-4 days in the office per week. 

• Employment Type: Direct contract with Takeda, fostering long-term commitment and alignment with the organization's goals 

INSPIRED BY PATIENTS. POWERED BY YOU.

Responsibilites:

• This is a key role to support a local Hub from the administrative and business support perspective  
• Proper functioning of the office in crisis situations but also for the daily basis 
• Very close cooperation with local BS Lead 
• Close cooeration with local Leadership team  
• Support of local events management  
• Local admin projects management  
• Taking care and monitoring for health and safety side 
• Site Business Continuity coordination  

ACCOUNTABILITIES:

• Coordinating daily work in local Business Support Team and close cooperation with BS side Lead 
• Responsibility for aspects related to health and safety 
• Active participation in joint projects for Takeda upon request BS side Lead 
• Control over the administrative budget - verification of orders, invoices 
• Supervision over the contracts circulation, cooperation with Business Partners 
• Managing scheduled meetings internal and external (events and meetings) 
• Develop and refine administrative procedures using latest technologies to streamline processes  
• Proactively picking up tasks and delivering in a timely manner  
• Participates in the maintenance of improvement processes; implements changes to improve processes for direct responsibilities  
• Cooperation with the building manager 
• Maintenance of team intranet sites, document management tools and distribution lists  
• Creating purchase orders and handling documents/contracts  
• Liaising, problem solving and maintaining satisfactory cooperation 
• Curious and interested in developing self-further within the business  

EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS:  

• Several years of experience as an Administrative departments supporting line manager but also working close with senior leaders, ideally in an international environment  
• Strong knowledge and understanding of local administration environment  
• Solves complex problems; takes a broad perspective to identify innovative solutions 
• Integrates and drives the application the plans/tactics for departmental strategy 
• Makes decisions within constraints of departmental policies and procedures 
• Works independently under minimal guidance 
• Excellent communication and organizational skills  
• Ability to build strong relationships with key stakeholders  
• Service-minded, solutions oriented, a problem solver, a team player and has a collaborative working style  
• Desire to put people first and demonstrate the values of Takeda-ism  
• Professional proficiency in English  

What Takeda Business Solutions can offer you:

No investment we make pays greater dividends than taking good care of our people. We offer you a full range of benefits, such as:

Your Wealth

• Competitive Salary
• Annual Bonus
• Referral Bonus
• Social Fund (Christmas Bonus, Holiday Allowance etc.)
• Employee Recognition

Your Health

• Medical Care - various packages for the employee fully sponsored by Takeda. Family packages additionally paid by employee.
• Eyeglass refund

Your Future

• Group Life Insurance
• Employee Capital Plans
• A broad variety of learning platforms
• Professional Growth opportunities including mentoring program
• Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1

Your Well-Being

• Subsidized Sport Card
• Takeda Sport & engagement teams
• One additional day-off for voluntary activities
• Fruits in the office, broad variety of coffee and tea
• Flexible working hours and hybrid working
• Employee assistance program

We don’t do ordinary – at Takeda we unite in diversity! Takeda is committed to creating an inclusive workplace, where individuals are recognized for the diverse backgrounds and abilities they bring to our company. We are continually improving workplace experience and accessibility for everyone, and welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our Team.

Ready to experience the exceptional? Go to takedajobs.com and apply!

#LI-Hybrid

Locations

Lodz, Poland

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time