Business Support Senior Executive Assistant

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Job Description

The Senior Executive Assistant position is a highly visible and strategic role, providing proactive administrative and operational support to Global Head of TBS at the highest organizational level. This role requires a seasoned professional with advanced administrative, project management, and strategic communication expertise to handle complex projects, initiatives, and daily responsibilities with precision and discretion.  

This position represents a unique opportunity to contribute to Takeda’s leadership team by delivering seamless and strategic executive-level support. If you are a highly skilled, proactive, and dependable professional with the ability to excel in a dynamic, globally integrated environment, we encourage you to apply. Hybrid work model tailored to the requirements of the position 3-4 days in the office per week. 

The ideal candidate will exhibit exceptional judgment, intercultural communication, and analytical abilities, seamlessly managing assignments in a dynamic and fast-paced international environment.  

• Provide dedicated support to: Global Head of TBS 
• Employment Type: Direct contract with Takeda, fostering long-term commitment and alignment with the organization's goals 

INSPIRED BY PATIENTS. POWERED BY YOU.

Key Responsibilities:

• Serve as the primary point of contact and support for Global Head of TBS, taking full ownership of administrative, operational, and project-related tasks.  
• Assist and provide strategic input during Leadership Team (LT) meetings, including synthesizing information, preparing materials, and proposing actionable insights.  
• Anticipate needs and proactively identify potential challenges, offering innovative solutions for process optimization and implementation of new tools.  
• Handle scheduling, correspondence, and document preparation, ensuring accuracy, confidentiality, and efficiency.  
• Independently manage responsibilities within established best practices, ensuring alignment with organizational goals and objectives.  
• Partner effectively with key internal and external stakeholders, demonstrating exceptional interpersonal, negotiation, and diplomacy skills.  
• Demonstrate initiative and independent decision-making to support complex deliverables with minimal supervision.  
• Maintain a thorough understanding of organizational processes, systems, and procedures to execute responsibilities effectively. 
• Providing support to the Business Support Team in daily basic activities (e.g. large meetings, events). 
• Other assistant activities such as calendar management, travel arrangements, expense management, onboarding and offboarding LT’s members. 

Key Competencies & Skills Required 

• Proven experience in advanced executive administrative support, including project management, analytical thinking, and strategic planning.  
• Strong ability to anticipate needs, solve problems proactively, and exercise sound judgment under minimal supervision.  
• Exceptional written and verbal communication skills; ability to interact confidently with diverse stakeholders across global teams.  
• Expertise in intercultural communication and relationship-building with a diplomatic and professional demeanor.  
• Strong organizational and time management abilities, with the ability to prioritize and handle multiple tasks.  
• Advanced proficiency in MS Office Suite, process optimizations, and leveraging new administrative tools to enhance effectiveness. 

Qualifications & Experience

• Minimum of 5–7 years of experience in a similar senior-level executive assistant role, preferably in an international organizational environment.  
• Demonstrated ability to handle critical and high-stakes assignments with discretion and professionalism.  
• Familiarity with corporate procedures and protocols at the highest levels of an enterprise. 
• English at an advanced level, both written and spoken. German is welcome but not required 

What Takeda Business Solutions can offer you:

No investment we make pays greater dividends than taking good care of our people. We offer you a full range of benefits, such as:

Your Wealth

• Competitive Salary

• Annual Bonus

• Referral Bonus

• Social Fund (Christmas Bonus, Holiday Allowance etc.)

• Employee Recognition

Your Health

• Medical Care - various packages for the employee fully sponsored by Takeda. Family packages additionally paid by employee.

• Eyeglass refund

Your Future

• Group Life Insurance

• Employee Capital Plans

• A broad variety of learning platforms

• Professional Growth opportunities including mentoring program

• Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1

Your Well-Being

• Subsidized Sport Card

• Takeda Sport & engagement teams

• One additional day-off for voluntary activities

• Fruits in the office, broad variety of coffee and tea

• Flexible working hours and hybrid working

• Employee assistance program

We don’t do ordinary – at Takeda we unite in diversity! Takeda is committed to creating an inclusive workplace, where individuals are recognized for the diverse backgrounds and abilities they bring to our company. We are continually improving workplace experience and accessibility for everyone, and welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our Team.

Ready to experience the exceptional? Go to takedajobs.com and apply!

#LI-Hybrid

Locations

Lodz, Poland

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time