People Solutions Payroll SME, Takeda Business Solutions (契約社員)

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Job Description

Takeda Business Services (TBS) is a function within Takeda with the objective of enabling Takeda’s business strategy, delivering simplification and cost reduction, improving service and providing a transformation engine for continuous improvement for Takeda. ‘Continuously innovating and transforming our business to be simpler and more cost competitive, enhancing our employees’ experience’ is our overarching vision with a goal of ‘Building a Healthy Business’, helping focus us on delivering value for Takeda.

TBS People Solutions are accountable for partnering with HR to add strength and competitiveness to Takeda by simplifying business processes and delivering excellent business services in the most cost-effective way – releasing time and resources to focus on the patient through the below core areas:

• Service Excellence
• Innovation & Simplification
• Scale & Capability
• Great Team, Great Partner

OBJECTIVES/PURPOSE

Takeda is seeking a highly skilled Payroll SME to operation in our payroll functions. Your primary responsibility will be to ensure accurate and timely payment of payroll expenses and taxes. Collaborating with our payroll team and professionals from various departments will be key aspects of your role.

We are looking for an individual who is analytical, methodical, and experienced in payroll administration. A deep understanding of payroll regulations is crucial. Additionally, we value qualities such as integrity, team spirit, and strong organizational skills.

Your ultimate goal will be to maintain compliance, streamline payroll procedures for efficiency, and stay updated with current regulations and best practices.

This is a key role to support the transformation of People Solutions as well as to keep operations smooth and efficient post-project time.

• Support system improvement and change requests management of HR systems owned by People Solutions.
• Deliver measurable business value, quality and cost savings as a result of project implementation and process improvement

SCOPE

• Partnering with the Payroll COE, HR and Finance to ensure the accurate and timely execu-tion of payroll operations.

ACCOUNTABILITIES (Describe the primary duties and responsibilities of the job.  Include only the essential functions of the job. Approximately 5 – 10 bulleted task statements should be identified).

• Process payroll services in Japan, ensuring accuracy, compliance, and efficiency.
• Manage payroll system, requiring expertise in HRIS, with knowledge of SAP (payroll module) or ADP Global View considered a plus, to ensure seamless payroll processing.
• Process and review all aspects of payroll including calculations, deductions, overtime, bonuses, and tax withholdings.
• Ensure compliance with local, state, and federal regulations; stay current with HR laws affecting payroll.
• Collaborate with other HR Functions, Finance, Vendors and other departments to improve processes and address payroll issues.
• Generate reports for auditing purposes and regulatory requirements.
• Develop best practices to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
• Coordinate monthly activities end to end for Payroll and Time
• Ensure compliance with relevant laws and internal policies
• Coach, help and advice peers on the payroll processes and system usage
• Liaise with auditors and manage payroll tax audits
• Collaborate with Human Resources (HR) and accounting teams
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions

Maintaining Stakeholder Relationships

• Engaging current stakeholders and identifying new key stakeholders to build and enhance successful partnerships
• Ensure adherence to current SLAs and develop/gain agreement on new SLAs as needed
• Demonstrate actions to build a reputation as a trusted, knowledgeable, and consistent team and resources for customers by providing professional, courteous, consistent, and educational service to all customers
• Actively contributes to delivering, maintaining and improving, procedures and processes to increase employee satisfaction, driving performance and achieving results
• SOP, Process Flow & Work Instruction maintenance

Third-Party and Vendor Management: 

• Oversee administration of payroll services relating to the region/countries of coverage and ensure a compliant, accurate and effective relationship is in place with the appropriate vendors.
• Review proposals for new or revised programs/vendor services
• Review and analyzes vendor utilization to create process and cost efficiencies

CORE ELEMENTS RELATED TO THIS ROLE (Describe what is critical and/or what differentiates this role).

• Excellent communication and interpersonal skills
• Application of technology & automation
• Fluent Japanese (read/write/speak) for regulatory communication.
• Business-level English preferred for multinational environment.
• Experience with large employee groups, e.g., 5,000+, is a plus.

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise(Breadth and depth of knowledge, application and complexity of technical knowledge)

• Experience in managing payroll administration team
• Knowledge and application of payroll & benefits administration principles, concepts and industry practices and standards desirable
• Payroll certification desirable
• Understanding of Equity and Mobility programs
• HR operations or shared services environment or HR Functional experience preferred
• Knowledge of HR policies and procedures
• Knowledge of Workday desirable
• Strong excel skills

Leadership(Vision, strategy and business alignment, people management, communication, influencing others, managing change)

• Good oral presentation skills with the ability to present non-technical details to a technical audience
• Good written skills with the ability to produce clear and concise documentation
• Good inter-personal skills, communicating well with process SMEs, business process owners, and RPA development team
• A self-starter who delivers high quality work and can adapt to challenges, either individually or as part of a team

Decision-making and Autonomy(The capacity and authority to make organizational decisions, autonomy in decision-making, complexity of decisions, impact of decisions, problem-soliving)

• To be able to take ownership of an issue to closure
• To be able to understand the importance of escalating issues that sit beyond the scope of the role

Interaction(The span and nature of one’s engagement with others when performing one’s job, internal and external relationships)

• Ability to interact well with employees in the resolution of any query
• Ability to interact well with your key partners including but not limited to the COE and HR Business Partners

Innovation(The required level of scientific knowledge, knowledge sharing, innovation and risk taking)

• Ability to research best practice and determine ways to apply it within our organization
• Excellent analytical skills applied to a broad range of business issues.

Complexity(Products managed, mix of businesses, internal and/or external business environment, cultural considerations)

• Working within international / global remit and within and across other cultures
• Ability to achieve results through influence and persuasion.
• Ability to handle change effectively and deal with ambiguity.

Working Style

• Hybrid work – Work in office at least 2 days a week

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:(List the essential and desirable education and competency requirements to perform the primary responsibilities of the job.  Any minimum requirements should be noted.)

• Bachelor’s degree required
• Minimum of 3 years of HR experience required
• HRIS experience required
• SAP or ADP GlobalView experience a plus, but not required.
• Working knowledge with Microsoft Office products is required (Word, Excel, Outlook, SharePoint, PowerPoint, Teams etc.)
• Working knowledge with Python, PowerAutomate or other system language or tools is a plus
• Excellent written and oral communications skills in Japanese is required

Key Skills, Abilities, and Competencies

• Attention to details
• Ability to be future thinking and demonstrate continuious improvement utilising automation and supporting technologies
• Ability to maintain high level of confidentiality and professionalism
• Ability to quickly learn new systems and work in cloud-based solutions. 
• Relationship management including establishing collaborative initiatives with multiple departments
• Effective communication, presentation and facilitation skills
• Ability to build cross functional partnerships
• Ability to adapt to a continually changing work environment and manage multiple priorities
• Strong organizational skills for tracking and documenting

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

• Fixed-term contracts may be renewed after the end of the contract period based on the workload and employee performance. The total contract duration shall not exceed 5 years.   

Locations

Osaka, JapanJPN - Tokyo - Global Headquarters

Worker Type

Employee

Worker Sub-Type

Fixed Term (Fixed Term)

Time Type

Full time