Staff, Travel & Expense Payable Finance Solutions, Takeda Business Solutions, Japan

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Job Description

Please note that this job requires business-level Japanese speaking, writing, and reading skills.

タケダの紹介

タケダは「世界中の人々の健康と輝かしい未来に貢献する」ことを企業の存在意義（パーパス）としています。そして目指す未来を共有しながら、一人ひとりが自分の可能性を引き出し、お互いの個性を認め合う、多様性にあふれた先進的な組織作りに取り組んでいます。私たちと一緒に、世界中の人々のいのちに貢献し、さらなる成長と活躍を目指しませんか。

タケダはグローバルな研究開発型のバイオ医薬品のリーディングカンパニーです。従業員は創業時から受け継いできたタケダの価値観であるタケダイズム（誠実＝公正・正直・不屈）を道しるべとしながら、患者さんに寄り添い（Patient）人々と信頼関係を築き（Trust）社会的評価を向上させ（Reputation）持続可能な事業を発展させる（Business）を日々の行動指針としています。

”Better Health for People, Brighter Future for the World” is the purpose of a company. We aim to create a diverse and inclusive organization where people can thrive, grow and realize their own potential while enabling our purpose. We continue to innovate and drive changes that will transform the lives of patients. We’re looking for like-minded professionals to join us.

Takeda is a global values-based, R&D-driven biopharmaceutical leader. We are guided by our values of Takeda-ism, which has been passed down since the company’s founding. Takeda-ism incorporates Integrity, Fairness, Honesty, and Perseverance, with Integrity at the core. They are brought to life through actions based on Patient-Trust-Reputation-Business, in this order.

OBJECTIVES

Takeda Business Solutions (TBS) is a global function and key business partner for Takeda. TBS is committed to creating an exceptional experience where you feel supported & confident in our solutions, across Finance, Procurement and HR. We create value for the business by freeing up employees’ time to better focus on patients and core operations. TBS is a driver of the latest technology and next generation capabilities in artificial intelligence, robotics, automation, and analytics, while being agile at scale. We have established a global network of core hubs and delivery centers to better anticipate needs and operate in a seamless, collaborative way.

The position being described, Travel & Expenses Payable Finance Solutions Staff role, reports directly to the Payable Finance Solutions Lead (TBS-J PS-PFS Lead). The position is accountable for delivering solutions related to spend and reimbursement processes for employee travel and expenses by SAP Concur system.
To aim Operational Excellence, need to collaborate with Global TBS Procurement Solutions team, and TBS-Japan other teams. To be fully accountable for our performance, consider Automation by implementing Digitalization (Generative AI/ Robotic Process Automation) to business processes and promote saving for each department end user and own team members.

ACCOUNTABILITIES

[Major Responsibilities]

• Design for changes and maintain Travel & Expenses process using SAP Concur for claim and AppZen system for audit check.
  -To adapt immediately to changes liken legal and strengthened internal controls. And required to review processes and modify the Concur system.

-The Appzen system performs a primary check on employee expense claims, then high-risk claims will be checked and approved as the Processor. And configure setting of AppZen to ensure accuracy and reduced workload.

-Utilize dashboard liken BW report to review defined metrics, KPIs.

• Received the issue report or inquiries from end users via portal web system (Takeda Solution Portal) and reply to them in a timely manner.
  -Responding to technical issues about Concur system in cooperation with global and DD&T staff.

• Communication regularly with the global team and check the initiatives and KPIs as a part of Global Procurement Solutions member.

• Continuously improving productivity and improving people experience by promoting optimization, standardization and efficiency of T&E processes and systems to be best in class based on the current and future needs of the business.

• Promoting automation by implementing digitalization (AI/RPA) in business processes

• Updating the operation manuals or other documents.

CAPABILITIES

【Competencies】

• Innovative mindset but balance between challenges and risks

• Resilience to drive results.

• Change management capability.

• Unwavering integrity with confidence and self-awareness

• Ability to build and maintain strong relationships with key business stakeholders.

• Drive for results, engage others, Lead change, Develop capabilities.

【Skills & Knowledge】

Required:

• Business-level proficiency in Chinese (Mandarin or Taiwanese) and Japanese

• Basic Accounting knowledge, especially in Accounts Payable area

• Communication and interpersonal skills

• Practical experience of ERP systems (e.g. SAP Finance module, Invoice management system, SAP Concur)

• Understanding of controls and SOX compliance

• Solutions mindset

• Strong analytical and problem-solving skills, including conflict management skills.

• Project management methodologies (e.g. Agile solution development)

• Continuous Improvement methodologies (e.g. Lean Six Sigma)

Preferred:

• People management experience to motivate and grow others based on talent and capabilities.

• Deep understanding of Source To Pay (S2P) end to end process.

• Operational Finance experience (e.g. Master Data Management, Treasury)

• Knowledge of the pharmaceutical industry

• Business-level English proficiency

タケダのDE＆I

Better Health, Brighter Future

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

Locations

Osaka, Japan

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time